We are looking for a highly organized and detail-oriented individual to join our team. This role is central to our daily operations, primarily focusing on accounts payable for our Circle K Petrol Station, while providing essential administrative support to the broader business.

Key Responsibilities

1. Accounts Payable & Financial Support

• Invoice Processing: High-volume processing of supplier invoices for our Petrol Station.
• Matching: Verifying and matching delivery dockets to invoices to ensure accuracy in goods received.
• Expense Management: Processing general business expense invoices and ensuring correct coding.
• Reconciliations: Performing regular supplier account reconciliations to ensure all balances are accurate and up to date.

2. Compliance & Reporting

• Tax Returns: Assisting with the preparation and submission of VIES and Intrastat returns.
• Operational Reporting: Generating and distributing daily/weekly reports for various internal departments.
• Payroll Support: Assisting in the collection and processing of staff timesheets for payroll entry.
• HACCP Support: Assisting in the collection & processing of Food Hygiene documents

3. Administrative & Store Support

• Documentation: Maintaining our filing system and following established documentation procedures to ensure audit readiness.
• Store Assistance: Providing practical support such as general labeling and price-tagging for the retail stores.
• General Office Duties: Assisting the management team with ad-hoc administrative tasks as required.

Candidate Profile

Essential Skills:

• Numerical Accuracy: A high level of precision when dealing with figures and data entry.
• Organizational Skills: The ability to manage multiple priorities and meet deadlines in a busy environment.
• Tech Savvy: Proficiency in Microsoft Excel and experience with accounting software.
• Detail Oriented: A "eagle eye" for matching dockets and spotting discrepancies.

Experience:

• Previous experience in an Accounts Assistant role is preferred, however not mandatory for the right candidate.
• Experience within the retail & fuel sector is a significant advantage.
• Familiarity with VIES/Intrastat reporting is highly desirable but training can be provided.

This position is for you if you have

• Excellent communication and interpersonal skills remaining professional and courteous at all times.
• Good team player with a flexible, cooperative & positive attitude.

Availability to work some Saturdays

Job Types: Full-time, Contract

Benefits:

• On-site parking

Application question(s):
*
Will you be able to reliably commute to Laghey, Co. Donegal F94D329 for this job?

Experience:

• Microsoft Office: 1 year (preferred)
• Administration: 1 year (preferred)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person