Operations & Programme Administrator

About SLEA

Sligo Leitrim Energy Agency (SLEA) supports homeowners, communities, contractors and local stakeholders in delivering high-quality energy retrofit projects across the North West. SLEA works across a range of SEAI-funded programmes including Community Energy Grants (CEG), Warmer Homes and related energy efficiency initiatives.

Due to continued growth and increasing programme activity, SLEA is seeking an Operations & Programme Administrator to support the day-to-day coordination, administration and delivery of retrofit and energy upgrade programmes.

About the Role

The Operations & Programme Administrator will play a central role in supporting programme delivery, client communications, contractor coordination and internal administration systems.

This role is ideally suited to a highly organised and proactive individual who can manage multiple tasks, maintain accurate records and support a fast-paced project environment.

Key Responsibilities

· Manage project administration across SEAI retrofit programmes

· Coordinate homeowner, contractor and supplier communications

· Maintain accurate project records, SharePoint folders and tracking systems

· Support preparation and processing of contracts, grant documentation and project files

· Track project deadlines, outstanding actions and compliance requirements

· Assist with SEAI workbook administration and reporting requirements

· Support scheduling of surveys, technical assessments and quality assurance visits

· Prepare internal reports, spreadsheets and operational updates

· Assist with procurement, invoicing and financial administration as required

· Provide backup support and cover for Accounts team members during periods of leave

· Respond to incoming client enquiries professionally and efficiently

· Work closely with the management and technical team to support project delivery

· Contribute to the improvement of internal systems and operational processes

· Prepare SLEA community PowerPoint presentations as required from time to time

· General office administration and coordination duties as required

Essential Requirements

· Minimum 3-4 years relevant administration or operations experience

· Excellent organisational and time management skills

· Strong Microsoft Office skills including Excel, Word, Teams, power point and SharePoint

· Ability to manage multiple priorities in a fast-paced environment

· Excellent communication and interpersonal skills

· Strong attention to detail and accuracy

· Ability to work independently while also contributing to a small team

· Professional, calm and solutions-focused approach

Must- Haves

· Full driving licence and access to a vehicle.

· Fluent spoken and written English.

· Authorisation to work in Ireland.

· Complete a 6-month probationary period.

Desirable Experience

· Experience working in administration, project coordination or programme support

· Knowledge of SEAI schemes or construction / retrofit administration

· Experience working with contractors, suppliers or technical project teams

· Experience in accounts administration, procurement or reporting

· Experience using CRM systems, cloud filing systems or project tracking tools

· Accounts experience, invoice processing, payroll and using SAGE.

What We Offer

· Phone & laptop

· Opportunity to work in a purpose-driven organisation

· Supportive and flexible working environment

· On-site parking

· Career development opportunities

· Pension scheme

· Discounted gym membership

· Hybrid working considered up to one day per week, depending on requirements

Job Type: Full-time

Pay: €33,000.00-€38,000.00 per year

Benefits:

• Company pension
• On-site gym
• On-site parking
• Work from home

Work authorisation:

• Ireland (required)

Work Location: In person

Application deadline: 05/06/2026