This is a great opportunity for a proactive and creative solutions focused Property & Safety Coordinator to join CMS, as part of the Property & Safety team, to drive excellence in Property Maintenance Services and Health & Safety Compliance for our Irish sites. The role will have a range of responsibilities, from Property Maintenance and Support Services, Relocation, Fit-out, Dilapidations and General Interior Decorating projects, Process Improvements, Health & Safety Compliance, Security Management, as well as collaborating with other teams, including (but not limited to) working closely with our IT team to ensure are sites are safe, fun and functional environments. The ideal candidate will have an interest in supporting with corporate in-house facilities, driving safety, cost management, efficiency and scalability of services. You will be passionate and driven to deliver exceptional service, putting the business's best interests first.

The successful individual will have a ‘can do’ attitude, possess an abundance of integrity and professionalism along with great communication skills. This role will be based in our Kiltimagh site, working closely with the People Operations team, Warehouse teams and Site Leadership.

The successful candidate may be required to occasionally travel to other CMS sites to support in larger projects/relocations and to learn about all areas of the business function.

Property Management

• Monitor compliance to local law, regulations, standards and policies.
• Support with project managing facilities projects, including refurbishments and relocations.
• Ensuring that contractor safety is managed at all times.
• Support the supplier management strategy; ensuring standardisation across CMS sites where appropriate; manage contracts, overall supplier relationships and regular reviews e.g. Mechanical and Electrical Contracts, Buildings Maintenance, Utilities, Security, Cleaning etc.
• Organise contractors e.g. maintenance, plumbers, electricians when needed to ensure that sites are not lacking necessary facilities for prolonged periods of time.
• Work collaboratively with IT to deliver exceptional service to our people.
• Drive culture of continuous improvement ensuring agreed departmental targets are achieved and exceeded whilst managing costs and performance in line with budgets and mitigating variances.

Security Management

• Support our overall Security strategy and ensure security measures are actioned.
• Support business continuity measures, in collaboration with IT.
• Support security contractors.

Health & Safety

• Working closely with our Property & Safety team, the role will be responsible for monitoring H&S objectives and targets across the organisation. As well as supporting the delivery of the strategic framework for the management of Health, Safety & Environmental standards, engaging stakeholders across the business to ensure that these standards are understood and embedded.
• Keep abreast with new HSE legislation and best practice developments that may affect the organisation, ensuring that when necessary, policies, procedures and processes are appropriately updated.
• Working with the People Development team to assist in the identification of Health & Safety training needs for Irish sites and other sites when necessary for CMS employees.
• Monitor near misses, accidents and incidents and report back to the Property and Safety team where required.
• Attend and run the H&S committee meetings for Irish sites. Take minutes and deploy actions to the relevant person.
• Running on site H&S courses – such as manual handling training – training can be provided.

This list is not exhaustive but is intended to provide an overview of the current key priorities within the business. Some of these priorities may change over time and therefore flexibility is required.

Qualifications

• Minimum of two A levels is essential, although relevant experience can overlook qualifications.
• IOSH desirable.

Skills/ Experience

• Great communicator and can work well with multiple areas of the organisation.
• An interest in the management of cost and receiving the best value for money.
• Experience of building fit outs and managing office moves- desirable.
• Interest in Health and Safety. IOSH is desirable. Willingness to learn and attend training if necessary.
• Commercially focussed, resilient, flexible and adaptable to change.

Attributes

• A positive, can-do approach is essential for success in this role.
• Flexible, possesses good influencing skills and is prepared to challenge the status quo.
• Professional, organised, yet adaptable, and task driven.
• Willing to travel to our different business locations when the business requires you to do so.
• Articulate with excellent communication skills.
• The ability to multi-task and deliver against expectations and deadlines.
• Work effectively and efficiently under pressure.