What are some tips to run effective engineering meetings
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What are some tips to run effective engineering meetings
I'm a junior engineer, but I inherited a project mid-construction because the designer left. I wasn't around for the early phases, but now I’m running the site meetings. I'm stressed about the technical gap and being asked questions I don't know the answers to. I don't want to appear clueless in front of the clients, even though I am. Is it okay to say that I don't know, but I will get back to them? Or does that look unprofessional?
If you could permanently eliminate one workplace meeting from your calendar, which type would it be and why? I’d probably choose status meetings where everyone simply reads updates that could have been sent in an email. Curious what everyone else would remove.
What was the biggest mistake you made early in your career that ended up teaching you a valuable lesson? One of mine was assuming everyone interpreted requirements the same way I did. Learning to ask clarifying questions saved me from a lot of rework. What’s yours?
What’s something that seemed critically important early in your career but matters much less to you now? For me, being the smartest person in the room has become a lot less important than being part of a strong team.
Do you think the best engineering decisions are usually the simplest ones? The longer I’ve worked on complex systems, the more I appreciate solutions that are easy to explain.
Keep the discussion to items the affect the entire team/multiple disciplines. Anything super specific to a single discipline can be set aside for a side bar discussion.
I'd make sure to have some sort of agenda that you can pass out to people so that they can see what's going to be discussed in the meeting and think about any questions or comments that they may have. On top of that I'd always make sure that people are comfortable talking in meetings and creating a collaborative environment.
I think you should have an agenda that is sent out pre meeting and whatever relevant information as well so stakeholders can prepare for your meeting and allow the meeting to be of value rather than it be the first time they see it.
I share my screen with the meeting agenda on it, and try to keep the yapping to a minimum.